You will be responsible for tracking your practice's progress towards the goal of a 20-25% increase in vaccines administered over the course of 2 weeks or more. We recommend tracking your progress at least every 2 weeks. A frequent assessment will help you to identify areas of need and to make adjustments to your strategies before the opportunity to improve is lost. This tracking will also allow you to provide feedback to the staff on their progress. We suggest the following process:
1. Find out what type of reporting capability you have to assess your vaccines administered. Can this be easily pulled from your billing database, the EMR, or vaccine inventories?
2. Determine the total number of each vaccine doses administered last year and increase these numbers by 20-25% for this year (e.g. 1.25 x number given last year).
3. Plot each vaccine goal on a chart over a given time period. For example, divide the number of influenza vaccines to be given (goal) by the number of weeks in influenza vaccination season (Sept 1-March 31 = 31 weeks). If the goal were to give 310 vaccines overall, then the point on the 1st weekly goal would be 10 vaccines and the second point on the graph would be 20 vaccines and so on. These points should result in a straight line.
4. From your weekly or bi-weekly report, you can plot the total number of influenza vaccines given on the same graph to indicate your progress.
5. For Tdap or PPSV vaccines, you may want to use a "thermometer" type picture to show progress.